Invitation register application

Official form. Submit it to the voivode responsible for the inviter’s residence or registered office.

You get the official PDF with your answers in its boxes, ready to print and sign by hand.

About the form

Official name: Wniosek o wpisanie zaproszenia do ewidencji zaproszeń
Published by: Ministerstwo Spraw Wewnętrznych i Administracji
Form and legal basis: Dz.U. 2023 poz. 637 · załącznik nr 2
Pages: 8
Official source: eli.gov.pl
Copy used here: taken on 29 September 2026, checked against the source every day

What the law says about filing, each point with the passage it rests on. These sources are checked every day.

The inviting person can be a Polish or EU citizen living in Poland, a foreigner with permanent or EU long-term residence or at least 5 years of uninterrupted legal stay, or a company or organisation based in Poland.art. 49 ust. 2, art. 49 ust. 2 pkt 2-3 ustawy o cudzoziemcach
The inviting person applies to the voivode of the place where they live or where the organisation is based.art. 51 ust. 3 ustawy o cudzoziemcach
Attach documents showing you can cover the guest's stay and return (the guest's return ticket also counts), and your title to the flat if the guest stays with you, or proof of accommodation elsewhere.art. 53 ust. 1, art. 53 ust. 2 ustawy o cudzoziemcach
The invitation is valid for the period it names, at most one year. You can ask to cancel the entry no later than 7 days before that period starts. An invitation gives no right to work.art. 51 ust. 1, art. 52 ust. 2, art. 51 ust. 2 pkt 7 ustawy o cudzoziemcach

Updated on 7 November 2026. Rules and office practice change: check with your office yourself before you go.

The questions in your language, as the site asks them. The printed form stays in Polish.

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Fictional people. When filling in the form, pick one to see a completed example, then replace the answers with yours.

Relative stays with the host
A Polish citizen invites her sister for the winter holidays and provides accommodation in her own house.
Guest stays in a hotel
A private person invites a friend for the holidays and pays for her stay in a hotel.
Company invites a specialist
A Polish company invites an engineer for training and pays for his accommodation.
Card holder invites his mother
A foreigner with a permanent residence card invites his mother for three months and hosts her in the flat he rents.
University invites a researcher
A university invites a researcher for a six-month research stay and accommodates him in its guest house.

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